The US Department of State, most Embassies and The Assistant Stork
will be closed Monday, February 20, 2017 to honor Presidents' Day.
All visa applications must go to the Consulate that rules their jurisdiction. We can no longer process visas for families living outside our jurisdiction. Our jurisdiction is: DE, DC, ID, KY, MD, MT, NE, NC, ND, PR, SC, SD, TN, UT, USVI, VA, WV & WY.
Here are the latest changes:
April 11, 2016 - Expedited service is available once again for visas. Processing time for regular service is back to one week.
April 1, 2015 - The Embassy of China requires all copies of passports be separate. You can no longer copy two passports onto one sheet of paper.
February 2, 2012 - all passports must have at least 4 blank pages (not including the amendment pages) or the Chinese Embassy will reject the visa application.
January 27, 2012 - Same day processing is no longer available.
January 26, 2012 - all visa applications must go to the Consulate that rules their jurisdiction. We can no longer process visas for families living outside our jurisdiction. Our jurisdiction is: DE, DC, ID, KY, MD, MT, NE, NC, ND, PR, SC, SD, TN, UT, USVI, VA, WV & WY.
September 16, 2011 - you are REQUIRED to type the application in CAPITAL LETTERS unless the information will not fit.
June 30, 2011 - China changed to a 4-page application form, but they want it printed out back-to-back, so there is only 2 pieces of paper, total.
Please use the service of your choice (i.e. FedEx/ExpressMail/UPS) to mail your documents to:
The Assistant Stork
2144 Aquia Drive
Stafford, VA 22554
Our phone number is: 540-659-6845
Please be sure to sign the "waiver of signature" on your package if you send your documents via ExpressMail. We are in DC processing dossiers when the mail carrier arrives. There is a special place the mail carrier leaves the dossiers that only he or she can see from our door, not visible to the street. This is not necessary with UPS or FedEx, but please do not REQUIRE a signature. Do not bother sending your package any faster than Priority Overnight. We live far enough away from the airport that First Overnight does not get here until long after Steve has left for DC.
Do not bother sending your package any faster than Priority Overnight. We live far enough away from the airport that First Overnight is just a waste of your money for our location.
Open your passport and lay it flat, making sure those passports don't FEEL like passports from the outside. Please do not use the Post Office's PRIORITY MAIL service. Their processing time is not guaranteed and if they lose your package, they claim there is no way to trace it. This has happened numerous times over the years we have been in business, and I don't care what the guy at the Post Office tells you, they will claim they cannot trace it if your passports are lost.
Completely fill out your visa application (with photo paper-clipped on). Photo should be full head and face, front view, bareheaded passport-photo-style, 2" x 2". The facial expression must be neutral with eyes open, mouth closed and both ears visible. No artistic/glamor photo, group photo, or photocopy of photo is acceptable. Background must be a solid, light color and the photo must show your face in good light. Please do not attach the photo. Please just paperclip it to your application. Please see:
for the latest requirements for photos.
They will no longer accept hand-written applications. If a line is not applicable to you, please put "N/A" in that space. If the form is not filled out completely, it will be rejected. I have included step-by-step instructions for filling out your applications at the end of this email. Be sure to use the Application Form that went into effect on September 3, 2013:
and type out the form on-line in CAPITAL LETTERS. No hand-written form will be accepted! No exceptions!
If you have trouble typing on the form, download the Chinese character package and/or use another Browser: i.e. Explorer, Chrome, Firefox, Safari. If all else fails, try the computer at your local Library.
Please email us your tracking number when you send your package, so we'll know to look for it.
We will need:
1. A personal check, cashier's check or money order made out to The Assistant Stork for $75 per visa. Please add $30 per visa if you are requesting overnight processing.
2. A prepaid, self addressed FedEx/UPS/ExpressMail (whichever you prefer) envelope for us to send you back your documents. If you choose to send FedEx or UPS, please get an account number. They are free and will save you money. Go to fedex.com, ups.com, or usps.com to create your labels. Do not give us a Priority Mail label to send out your completed documents unless you have created the return mailing label on-line at usps.com.
3. Documents proving that you have made an investment in China, or have established a collaboration with a Chinese company (e.g. business license, contracts, a letter of appointment, etc.) or if you have been issued "F" visa at least twice within two years, please submit copies of the visas. - if you do this, you can apply for a 2-year multi-entry visa. If you have obtained Chinese visas before and want to apply for a Chinese visa with a renewed passport that does not contain any Chinese visa, please include a photocopy of the previous passport's data & photo pages and a photocopy of all previous Chinese visas. (If your name on the current passport differs from that on the previous one, please include a photocopy of an official document of name change.) If you do not have these documents, I suggest you apply for a regular one-year multi-entry tourist visa.
4. Visa Notifications Form from an authorized Chinese Unit, or invitation letters from the host company, meeting or exhibition organizers in China, or an introduction letter from applicant's US company, etc.
All F Visas must include an invitation letter issued by a relevant entity or individual in China. The invitation should contain:
- Information on the applicant (full name, gender, date of birth, etc.)
- Information on the planned visit (purpose of visit, arrival and departure dates, places to be visited, relations between the applicant and inviting entity or individual, financial source for expenditures)
- Information on the inviting entity or individual (name, contact telephone number, address, official stamp, signature of legal representative or inviting individual)
5. A passport for each person - BE SURE ALL PASSPORTS ARE SIGNED!!!!
6. A PHOTOCOPY of the PASSPORT INFORMATION PAGE (for each person) - that's the signature page and the page with your photo and information. Please do not copy the entire passport.
7. A money order, business check or cashier's check (they won't accept personal checks) made out to "The Embassy of China" for $140 per visa = 5 day turnaround for holders of American passports. For citizens of other countries, see below. Add a $20 money order per visa if you want expedited two or three day service (it depends on their workload). Please make a separate money order for each visa.
|Number of Entries
||Citizens of other countries
|Multiple Entries for 6 months
|Multiple Entries for 12 months
|Multiple Entries for 24 months
Non-US citizens who wish to apply for a visa need to provide the original and a photocopy of certificates for permit for residence, work, study or valid US visa.
Filling out the Application:
1.1) Full English Name as in passport: Write your last name after "Last Name," your middle name after "Middle Name" and your first name after "First Name."
1.2) Name in Chinese: Write "N/A" unless you have a Chinese name. If you have a Chinese name, please write it in Chinese.
1.3) Other names: This would be a maiden name, nickname, other married names, etc.
1.4) Sex: Please choose male or female
1.5) Date of birth: Fill out in format full year - month - day
1.6) Current nationality(ies): Please fill in your current nationality as in your passport, usually this is "USA"
1.7) Former nationality(ies): Please fill in any former nationality you've ever had, if applicable.
1.8) Place of birth: Please fill in the name of your birth place (City, Province/State and Country).
1.9) Local ID/Citizenship number: Please fill in your driver's license number
1.10) Passport/Travel document type: Usually "Ordinary" unless you are traveling under a Diplomatic or military passport
1.11) Passport Number: Please fill in the number of the passport with which you are applying for the visa.
1.12) Date of issue: Please fill in the date of issue of your passport, in the date format yyyy-mm-dd
1.13) Place of issue: Write exactly what it says on your passport. If it says "National Passport Center" that's what you write. If it says, "UNITED STATES DEPARTMENT OF STATE" that's what you write. You may abbreviate if it doesn't fit, like "US DEPT OF STATE."
1.14) Date of expiry: Please fill in the expiration date of your passport, in the date format yyyy-mm-dd
1.15) Current occupation: If you are a "blue collar worker" you put "BUSINESSPERSON." If you are a "white collar worker" you put "BUSINESSPERSON." Doctor, Programmer, Social Worker, Teacher... you are still a "BUSINESSPERSON." If you are gainfully employed and you are not obtaining a special government or airline visa, you are more than likely a "BUSINESSPERSON" in the eyes of the Chinese Embassy. If you put something like "Other:Pharmacist" I'm going to have to explain to the Chinese how you can work at a Pharmacy and not consider it a business. If you are clergy or media, call me. You have extra things you have to do.
1.16) Education: If you have not attended college, please write after "Other (Please specify):" High school or whatever applies
1.17) Employer/School: Completely fill out or write "N/A" if retired or unemployed
1.18) Home address: Completely fill out your home address, minus zip code
1.19) Zip Code: Zip code of your home address
1.20) Home/Mobile Number: Either or both
1.21) Email address: Only use one
1.22) Marital Status: Self-explanatory
1.23) Major family members: Your spouse, plus any relative traveling with you to China
1.24) Emergency Contact: First person you want contacted if there are any problems
1.25) Country or Territory where the applicant is located when applying for this visa: Usually "USA"
2.1) Major purpose of your visit: Business & Trade
2.2) Intended number of entries: Choose the one you wish
2.3) Are you applying for express service? "Yes" would be overnight service. "No" is regular 5 day processing.
2.4) Expected date of your first entry into China on this trip: MAKE SURE IT IS WRITTEN YYYY-MM-DD!!
2.5) Longest intended stay: Add up all the days you will be in China for this trip
2.6) Itinerary in China: Please fill in name and address and phone number(s) of all the places you will be staying during the visit in China in chronological order. They are now requiring this info, so get it from your agency or person you are visiting.
2.7) Who will pay for your travel?: Please fill in who will pay for your cost of traveling and living during your stay in China.
2.8) Information of your inviter or contact unit in China. Get this information from your inviter
2.9) If you have ever been granted a China visa? If yes, please specify the date and place of the last time you were granted the visa.
2.10) Other countries or territories you have visited in the last 12 months: Specify date, name of countries or territories and purpose of the visits.
3.1) Have you ever overstayed your visa or residence permit in China? Select “Yes” if applicable. Otherwise, please select “No”.
3.2) Have you ever been refused a visa for China, or been refused entry into China? Select “Yes” if applicable. Otherwise, please select “No”.
3.3) Do you have any criminal record in China or any other country? Select “Yes” if applicable. Otherwise, please select “No”.
3.4) Are you experiencing any of the following conditions? Select “Yes” if applicable. Otherwise, please select “No”.
3.5) Did you visit countries or territories infected by infectious diseases in the last 30 days? Select “Yes” if applicable. Otherwise, please select “No”.
3.6) If you select “Yes” to any questions from 3.1 - 3.5, please give details. Please contact me first before you answer "yes" to any of these.
3.7) If you have more information about your visa application other than the above to declare, please give details. Or type on a separate sheet of paper.
3.8) If someone else travels and shares the same passport with the applicant, please affix their photos and give their information below: Please type "N/A" after "Full name" if you hold a USA passport. American passports do not allow anyone to travel on anyone else's passports.
4.1) Please read closely and understand all the questions on this application form, and be fully responsible for the answers and the photo.
4.2) Please confirm that you understand that whether to issue a visa, type of visa, numbers of entries, validity and duration of each stay will be decided by consular officers, and any false, misleading or incomplete statement may result in the refusal of a visa for or denial of entry into China.
4.3) Please understand that even if you are granted a visa, you may be refused entry into China. If you agree, please sign and fill in the date (make sure the date is in the correct format.) Please note: ALL applicants MUST sign except minors less than 21 years whose parent or guardian must sign on behalf of him or her. The adult must sign their own name.
If this application form is completed by another person on the applicant’s behalf, please have that person complete section 5.
5.1) Name: Please fill in the name of the person who completed the application form.
5.2) Relationship: Please fill in the relationship to the applicant of that person who completes this application form.
5.3) Address: Please fill in the address of that person who completes this application form.
5.4) Phone number: Please fill in the phone number of that person who completes this application form.
5.5) Declaration: Please sign and date - in the date format required
If this section is not applicable, put N/A in 5.1 and leave the signature line for this section blank.
Please call or email if you have any other questions. My number is 540-659-6845 and I'm available M-F from 9 AM-4 PM EST. If you choose to phone, please be aware that we are often in an Embassy or the State Department and are not allowed to take calls. Leave a message and we will return your call.