The Assistant Stork
Your Document And Visa Specialists

Addresses for Vital Records and Secretaries of State


Adoption requires the prospective adoptive parents to assemble a variety of documents. These include certified birth certificates, marriage certificates, and divorce decrees among others. These can be obtained from the State Vital Records agency and authenticated by the Secretary of State of that state.


There is a service called "VitalChek" that can obtain your Vital Records for you. They are a bit expensive, and I understand they've been having problems lately, but many familes have used them with no problem and swear by them. Their number is: 1-800-255-2414 and their webpage address is:http://www.vitalchek.com  Most of the time, they will only get the Vital Record, not the State Seal. You may still have to send the document back to the Secretary of State's office for the State Seal. You also may get the wrong State certification on your document.


No matter where you order your Vital Record from, be sure to ask for a "certified original" or "certified copy" of your Vital Record. Many states also require a "live signature" on your records. As each state becomes more "computer literate" they seem to be dropping that requirement. Virginia and DC have recently stopped requiring live signatures. Ask your Secretary of State's office for their requirements. There are 50 states and each state has it's own set of laws. It can be very confusing! When sending your request to the Vital Records Office, ALWAYS mention that you are adopting internationally on your request. Some states have different forms for international adoption.


When you receive your Vital Record, it usually has a raised seal on it. Sometimes it even has a tiny raised seal that says "Great Seal of the State," but this is NOT all you need. Unless you receive specific instructions from your agency that you do not need it, the next step is to send your document to the Secretary of State's office. Repeat, the one sheet of paper is NOT all you need! You almost always have to take the next step... the Secretary of State. This is the most common mistake made by adoptive parents in the paperchase. Guatemala is one of the few countries that does not always require a State Seal on the Vital Record. Sometimes the PGN in Guatemala requires it, but sometimes not. Check with your agency first if you are adopting from Guatemala. If you are adopting from China, Vietnam, Ukraine and most of the other countries, you will need that State Seal!!!!! If you are adopting from Russia or Kazakhstan, you will need an Apostille.


When sending your request to the Secretary of State, ALWAYS mention which country you are adopting from on every request. Check to see if your adoptive country signed the Hague Convention of 1961 (Convention 12): http://www.hcch.net/index_en.php?act=conventions.status&cid=41 If your country did NOT ratify it, you need a State Certification (sometimes just called a State Seal or State Authentication - every state calls it something different.) If your country DID sign the Hague Convention of 1961, you need an Apostille. Pay close attention to the date it goes into Force. Your country may have signed, but the Convention has not gone into force yet. That means until that date, you get the regular certification, not the Apostille. Do not be confused by the different Hague Conventions.  China ratified the Hague Convention of 1993 (dealing with adoption laws) but not the 1961 (dealing with authentication of paperwork), so be careful what you ask for.


Always include a daytime phone and always include a Prepaid Mailer with all your requests. For a sample request letter see: Secretary of State Cover Letter. This is a basic template. Please edit to fill your needs.

If you live in a state that requires county authentication of your documents, please be aware of the county in which your notary was registered. It may be different than the county you believe. Check with the notary! This will save you extra steps.


These addresses and phone numbers have been assembled from a variety of sources, but some information is VERY old. Please call the office to verify the information first, before you send your money. This could save you lots of time and frustration. This information is accurate to the best of my knowledge. If you find that some of this information is incorrect, please help us by sending corrections and updates to my address:laura@asststork.com

States:

Alabama, Alaska, Arizona, Arkansas, California, Colorado, Connecticut, Delaware, District of Columbia, Florida, Georgia, Guam, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Hampshire, New Jersey, New Mexico, New York, North Carolina, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, Puerto Rico, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Utah, Vermont, Virginia, Virgin Islands, Washington, West Virginia, Wisconsin, Wyoming, Born Overseas to American Parents

Alabama 
Alabama Center for Health Statistics (updated 7/08) 
Department of Public Health 
PO Box 5625 
Montgomery, AL 36103-5625 
334-206-5418 or 334-206-2667
Fee: $12/doc, $4 for 2nd copy of same doc Check to "Department of Public Health" http://www.adph.org/vitalrecords/

DOCUMENTS OTHER THAN VITAL RECORDS MUST BE COUNTY AUTHENTICATED BEFORE GOING TO THE SECRETARY OF STATE - Here is the contact info for the County Clerks in Alabama

Secretary of State (updated 2/10) 
Alabama State House 
RSA Union Building 
100 N. Union St., Ste. 770 
Montgomery, AL 36104 
334-242-5325 Fax: 334-353-8269
Fee: $5/doc, Check to "Alabama Secretary of State" http://www.sos.state.al.us/AdminServices/Authentications.aspx

Alaska 
Bureau of Vital Statistics (current 7/08) 
5441 Commercial Blvd
Juneau, AK 99801 
907-465-3391 or FAX: 907-465-3618 
Fee: $20/doc+ $12 per form for International use (This includes the $2 for the State Seal) 
Money Order Only to "Bureau of Vital Statistics" 

Office of the Lieutenant Governor (updated 7/08) 
Authentications Department 
240 Main Street, Suite 301 
Juneau, Alaska 99801 
907-465-3509 Fax: 907-465-5400 
Fee: $5/doc, Check to "State of Alaska" 

Arizona 
Arizona Department of Health Services (updated 7/08)
Office of Vital Records
1818 West Adams
Phoenix, AZ 85007 
(602) 364-1300 
Fee: Certified copies of birth and death certificates are $15.00 each. 
CERTIFIED CHECK OR MONEY ORDER to "Office of Vital Records" 
You must include xerox of picture ID 
http://www.azdhs.gov/vitalrcd - for application form and more info 
Marriage Certificates are issued by the Clerk of Court

Arizona Secretary of State (updated 1/11) 
Attn: Business Services, Notary Division 
1700 W. Washington St, 7th Floor 
Phoenix, AZ 85007-2888 
602-542-6187 Fax: 602-542-1575
Fee: $3/doc, Check to "Secretary of State" 
Division of Vital Records (updated 7/08) 
Department of Health 
Slot 44 
4815 West Markham Street 
Little Rock, AR 72205 
501-661-2336 or 800-637-9314 
Office open: 8AM-4:30PM 
Fee: $12/for 1st copy, $10 for each additional copy - Check to "Vital Records" http://www.healthyarkansas.com/certificates/certificates.html

Secretary of State (updated 12/10)
The Victory Bldg
1401 W Capitol Ave, Rm 250 
Little Rock, AR 72201 
Attn: Commercial 
501-682-3409 or 888-233-0325
Fax: 501-682-3510
Fee: $5/Certification, $10/Apostille 
Check to "Secretary of State" 

California

California Department of Public Health (updated 7/08) 
MS 5103 
1501 Capitol Avenue 
Sacramento, CA 95814 
916-445-2684 (recording) or Fax: 1-800-858-5553
Fee: $14/doc for birth certificate and $13/doc for marriage certificates 
Check to "Office of Vital Records" Birth Certificates can take 12 weeks 
Marriage Certificates can take SIX MONTHS 
http://www.cdph.ca.gov/certlic/birthdeathmar/Pages/default.aspx

As of 7/99, California prefers you obtain your vital records from the county. 
- Here is contact info for all the County Clerks in California

Office of the Secretary of State (updated 1/11) 
Notary Public Division 
Office Address: 1500 11th St., Second Floor; Sacramento, CA 95814 
Mailing address PO Box 942877; Sacramento, CA 94277-0001 
916-653-6814 
Fee: $20/doc, Check to "Secretary of State" 
If you come in person, you also pay $6 per different notary "expediting fee" http://www.sos.ca.gov/business/notary/authentication.htm

If you need a traveling notary in Sacramento, another adoptive Mom is available to help.
Her name is Jasmine and her email is: supergirljasmine@yahoo.com 
If you need a traveling notary in Sonoma County, CA, please contact
KIM ROJAS at klrojas@nww.net

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Colorado 
Vital Records Section (updated 7/08) 
Department of Health 
4300 Cherry Creek Drive South 
HSVRD-VR-A1 
Denver, CO 80246-1530 
303-756-4464 
Fee: $17.75 first copy/$10 for additional copies Check to "Vital Records Section" http://www.cdphe.state.co.us/ 

Secretary of State (updated 8/09) 
Attention: Licensing Division 
1700 Broadway, Suite 300 
Denver, CO 80290 
303-894-2200, ext 6409
Fee: $2/doc for Vital Records, $10/doc for notarized documents
Check to "Secretary of State" 

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Connecticut 

CT Department of Public Health (updated 7/08) 

410 Capitol Ave. MS #11VRS 

Hartford, CT 06134 

860-509-7700 (Noon - 4PM) 

Fee: PLEASE CALL 

http://www.dph.state.ct.us/PB/HISR/Vital_Records.htm 

You have to order Birth Certificates from the town where the birth occurred.


Secretary of the State (updated 10/11) 

Authentications and Apostilles 

30 Trinity Street 

Hartford, CT 06106 

860-509-6100 

Fee: Check to "CT Secretary of the State" 

Regular documents are $40 each, but adoption paperwork is only $15 each 

http://www.sots.state.ct.us/


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Delaware 

Office of Vital Statistics (updated 7/08) 

Jesse Cooper Building 

417 Federal Street 

Dover, DL 19901 

302-744-4549/4556/4558/4700 

Open: 8AM-4:15PM 

Fee: $10per doc Check to "Vital Statistics" 

http://www.dhss.delaware.gov/dhss/dph/ss/vitalstats.html


Secretary of State (updated 7/10) 

Division of Corporations 

401 Federal Street Suite 4 

Dover, DE 19901 

Attn: Authentications 

302-739-6479 

Fee: $30 per document. 

Check to "Delaware Secretary of State" 

http://sos.delaware.gov/default.shtml


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District of Columbia 

Vital Records Office (updated 7/08) 

825 N. Capitol Street, NE 

1st Floor 

Washington, DC 20002 

202-442-9303 

8:30AM - 3:30PM 

Fee: $23 for form needed for adoption (long form) 

Check to "DC Treasurer" 

http://doh.dc.gov/doh/site/default.asp


Marriage Certificates (current 7/08) 

District of Columbia Superior Court Marriage Bureau 

500 Indiana Avenue, NW Room 4485 

Washington, DC 20001 

(202) 879-4840 and press "0" for a Deputy Clerk 

Mondays-Fridays: 8:30a.m. - 5:00p.m. 

Fee: the triple seal certificate fee is $20 (used for adoptions and foreign jurisdictions), plus $10 for a copy
Money Order payable to "Clerk, D.C. Superior Court" http://www.dccourts.gov/dccourts/superior/family/marriage.jsp


Notary Commissions and Authentications Section (updated 6/12) 

Office Address: One Judiciary Square; 441 4th Street, NW, Room 810-S; Washington, DC 20001 

Open 9AM - 1PM 

Mailing Address: Office of the Secretary; Executive Office of the Mayor; John A. Wilson Building;1350 Pennsylvania Avenue NW, Suite 419; Washington, DC 20004 

Fee: $15/doc, Check to "DC Treasurer"
202-727-3117 

http://os.dc.gov/service/document-authentication


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Florida 

Vital Statistics (updated 12/10) 

1217 N. Pearl St. 

Jacksonville, FL 32202 

904-359-6932 or 6934 904-359-6900 for recording ext 1029 

Office Hours: 8AM-5PM 

Fee: birth certificates are $9 for 1st copy, $4 each additional
Marriage & Divorce $5
for the 1st copy(takes 2-3 wks), $4 each additional 

Rush service: add $10 Make the check to "Office of Vital Statistics" http://www.doh.state.fl.us/planning_eval/vital_statistics/ 


If you'd like another Mommy to pick up your Vital Records in ONE day,
contact Stephanie Taylor at LCSWSteph@yahoo.com
 


NOTE: Florida requires you to get birth records from Vital Records or they will NOT State Seal them


Department of State (current 01/11) 

Division of Corporations Notary and Apostille Certification 

Office Address: 2661 Executive Center, Circle West; Tallahassee, FL 32301 

Mailing Address: P.O. Box 6800; Tallahassee, FL 32314 

850-245-6945 or 6975 

Fee: $10/doc for State Sealed certificate, Apostilled docs only cost $20 for marriage/divorce/death decrees that are obtained from the Circuit Court level. 

The reason is that the SOS must first certify the Clerk of Circuit Court
and then issue the Apostille for the Clerk of Circuit Court.
Marriage, divorce, and death decrees obtained from the FL Vital Statistics office
are still only $10 for Apostilles. 

Money Order, Cashier's Check or Personal Check to "Florida Department of State" http://notaries.dos.state.fl.us/notproc7.html 


Florida Secy of State Branches will no longer do certification after 1/1/06. All docs must go to Tallahassee. If you would you like an Adoptive Mommy to State Seal your documents,
contact Karen Rubin @ karenaviva@hotmail.com or http://www.tallydocs.com



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Georgia 

Vital Records Unit (current 7/08) 

2600 Skyland Drive, NE 

Atlanta, GA 30319-3640 

Phone: 404-679-4701 or Fax: 404-524-4278
phvitalrecords@gdph.state.ga.us 

Office Hours: 8AM-4:45PM 

Fee: $10/1st copy, $5/each additional cy of same doc 

MONEY ORDER or CASHIER'S CHECK to "Vital Records Service"
http://health.state.ga.us/programs/vitalrecords/


Divorce certificates are available from the County, not Vital Records


DOCUMENTS OTHER THAN VITAL RECORDS MUST BE COUNTY AUTHENTICATED BEFORE GOING TO THE SECRETARY OF STATE - Here is a list of the County Clerks in Georgia


FOR STATE SEALS: (updated 2/12) 

Secretary of State Elections Division 

2 Martin Luther King Jr. Dr, SE Suite 802, 

Floyd West Tower 

Atlanta, GA 30334 

404-657-5374 

http://www.sos.state.ga.us/elections/commissions/default.htm
Fee: $10/doc, Check to "Secretary of State"


FOR APOSTILLES: (for countries which signed the Hague agreement of 1961) (current 7/08) 

Notary Division 1875 Century Boulevard, Suite 100 

Atlanta, GA 30345 

404-327-6023 800-304-5175 

http://www.gsccca.org/Projects/apost.asp 

Fee: $3/apostille, check or money order to "GSCCCA" 

Apostilled documents do not need County Seals, but State Sealed still do.


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Guam Office of Vital Statistics (updated 4/10) 

Dept of Public Health and Social Services 

Government of Guam 

123 Chalan Kareta, Rm. 109 

Mangilao, Guam 96913 

(671) 735-7292 or (671) 735-7263 

Fax (671) 734-5910 

Fee: $5 for Birth or Death Certificates 

$10 for Marriage Certificates 

Money Order or Cashier's Check only to "Treasurer of Guam" 

http://www.dphss.guam.gov/ or http://www.govguamdocs.com/dphss/docs/VitalStatistics/DPHSS_ApplicationForCertificate0309.pdf 


Lt. Governor Authentication Office (updated 7/08) 

ATTN:Helen 

RJB Complex - Box 2950 

Hagatna, Guam 96932 

671-472-8931 

Fee: -0- NOTHING, Free! 

http://www.guamltgovernor.org/


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Hawaii Vital Records Section (updated 8/13) 

State Department of Health 

1250 Punchbowl St, Room 103

Honolulu, HI 96813 

808-586-4533 

Fee: $10/1st doc, $4/additional copies, Check to "Hawaii State Department of Health" 

email at: vr-info@doh.hawaii.gov 

http://health.hawaii.gov/


For international use, your Vital Record must have a "live signature." Be sure to include a note with your request for the document to be "Prepared for Certification or Apostille" and let them know in which country the document will be used. If you include a check or money order made out to the "Chief Clerk First Circuit Court," they will forward the document for you via inter-office mail. If you include another check or money order made out to "The Office of the Lieutenant Governor," and include the mandatory application form http://ltgov.hawaii.gov/wp-content/uploads/2012/10/Apostille-Certification_application.pdf they will forward it on for you as well. Be sure to include a prepaid FedEx, UPS, or USPS mailer for the return of your documents. 


Circuit Court of the First Circuit (updated 8/13) 

Legal Documents Section 

777 Punchbowl Street 

Honolulu, HI 96813 

808-539-4303 

Fee: $3/doc - Company Check or Money Order to "Chief Clerk First Circuit Court" 

http://www.courts.state.hi.us


Office of the Lieutenant Governor (updated 08/13) 

State Capitol, 5th Floor 

415 South Beretania St 

Honolulu, HI 96813 

Phone: 808-586-0255 Fax: 808-586-0231 

Fee: $1/doc - Check to "Office of the Lieutenant Governor" 

http://hawaii.gov/ltgov/ 


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Idaho 

Vital Statistics Unit (updated 7/08) 

Department of Health and Welfare 

450 West State Street 

Statehouse Mail 

Boise, ID 83720-9990 

208-334-5988 

Fee: $13/doc, $5/doc for rush service, Check to "Vital Records" 

http://www.healthandwelfare.idaho.gov/ 


Secretary of State (updated 8/12) 

450 4th Street 

Boise ID 83702 

208-332-2810 Fax: 208-334-2282 

Fee: $10/doc, Check to "Secretary of State" 

http://www.sos.idaho.gov/


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Illinois 

Division of Vital Records (current 7/08) 

Department of Public Health 

605 West Jefferson Street 

Springfield, IL 62702-5097 

217-782-6553 

Hours: 8AM-4PM 

Fee:$15 for 1st cy, $2 each additional copy check to "Illinois Department of Public Health" http://www.idph.state.il.us/ 


Illinois Secretary of State (updated 5/12)
Index Department 

111 E. Monroe 

Springfield, IL 62756 

217-782-7017 Fax : 217-524-0930 

Fee: $2/doc, Check to "Secretary of State" http://www.cyberdriveillinois.com/departments/index/notary/home.html 


Secretary of State - Chicago Branch (current 7/08) (walk - in only!) 

17 N. State Street, Suite 1030 

Chicago, IL 60602 

312-793-2556 (main office) 312-814-2067 (certifications) 

Hours: 8:00AM -3:30PM 

Fee: $2/doc, Check to "Secretary of State"


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Indiana 

Indiana State Dept of Health (updated 7/08) 

Office of Dept of Vital Records 

6 West Washington Street 

Indianapolis, IN 46204
317-233-2700 (Recording) 

fee: $10 for 1st cy/$4 for each additional, check to "Indiana State Dept of Health" http://www.in.gov/isdh/20444.htm


NOTE: Indiana requires you to get birth records from Vital Records or they will NOT State Seal them Marriage certificates are available from the County Clerk in the county where the marriage license was obtained. 


Indiana Secretary of State (current 07/13) 

Authentication Department
302 W. Washington Street
Room E-018
Indianapolis, IN 46204 

317-232-2677 

Fee: $0 per document - FREE! 

http://www.in.gov/sos/business/apostille/ (check your notary's info)


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Iowa 

Vital Records Section (updated 7/08) 

Department of Public Health 

Lucas Office Building 

321 East 12 Street 

Des Moines, IA 50319 

515-281-5871 

Fee: $15/doc, Check to "Iowa Department of Public Health" 

http://www.idph.state.ia.us/apl/health_statistics.asp 


NOTE: Iowa prefers you get all Vital Records from the Main Office in Des Moines, NOT at the County Clerk's office. This way, they can walk your record over to the Secretary of State's office for the State Seal 


Secretary of State (current 7/08) 

Corporate Division 

Lucas Office Building, 1st Floor 

321 E 12th Street 

Des Moines, IA 50319 

515-281-5204 Fax: 515-242-6556 

Fee: $5/doc, Check to "Secretary of State" 

http://www.sos.state.ia.us/ 


Don't send original documents - send either photo copy of notary public's sig/stamp and/or vital records/county clerk's sig/stamp or a list of notary public/vital records/county clerk's names and commission numbers (listed on stamp). You also need to tell them the date the documents
were notarized.They will send you the state certification forms to attach to the originals.


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Kansas 

KDHE Office of Vital Statistics (updated 7/08) 

1000 SW Jackson Street, Suite 120 

Topeka, KS 66612 

785-296-1500 785-296-3253 Fax: 785-368-6368 

info@kdhe.state.ks.us 

Fee: $12.00 per document, $7 for each additional, Check to "Kansas Vital Statistics" http://www.kdhe.state.ks.us/vital/ 


Secretary of State (current 7/11) 

1st Floor Memorial Hall 

120 SW 10th Avenue 

Topeka, KS 66612-1594 

Attn: Georgia Lott 

785-296-4564 Fax: 785-291-3051 

Fee: $7.50/doc, Check to "Secretary of State" 

http://www.kssos.org/business/notary_public/certifications.html


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Kentucky 

Office of Vital Statistics (current 7/08) 

Department for Health Services 

275 East Main Street, 1E-A 

Frankfort, KY 40621 

502-564-4212 

Fee: Birth $10/doc, Marriage, Death and Divorce Certificates $6/doc 

Check to "Kentucky State Treasurer" 

http://chfs.ky.gov/


DOCUMENTS OTHER THAN VITAL RECORDS MUST BE COUNTY AUTHENTICATED BEFORE GOING TO THE SECRETARY OF STATE


Secretary of State (updated 8/11) 

Apostilles Branch 

700 Capitol Avenue, Rm 156 

Frankfort, KY 40601 

502-564-7330 

Fee: $5/doc, Check to "KY State Treasurer" 

http://sos.ky.gov/


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Louisiana 

Vital Records Registry (updated 7/08) 

Office of Public Health 

Office Address: 325 Loyola Avenue, Room 102; New Orleans, LA 70112 

Mailing Address: PO Box 60630, New Orleans, LA 70160-0630 

800-454-9570 or 504-219-4500
Fax: 504-219-4478 Long Form Birth Certificate $15.50 for first $15.00 for each after,
Marriage Certificate $5.50 for first, $5.00 for each after. http://www.oph.dhh.state.la.us/recordsstatistics/vitalrecords/
 


LA Secretary of State (updated 7/08) 

Commissions Department 

8585 Archives Ave. 

Baton Rouge, LA 70809 

225-922-0330 Fax: 225-922-0945 

Fee: $10/doc for adoptions, $20/doc for business, Check to "Secretary of State" http://www.sos.louisiana.gov/tabid/134/Default.aspx

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Maine 

Office of Vital Records (updated 7/08) 

11 State House Station 

244 Water Street 

Augusta, ME 04333 

207-287-3181 

Fee: $15/doc first copy, $6 for each additional copy, Check to "Treasurer of the State of Maine" http://www.maine.gov/dhhs/bohodr/recorder.htm 


Department of Secretary of State (updated 07/08) 

Notary Public Division 

111 Sewall Street, 4th Floor 

Augusta, ME 04330 

207-624-7736 

Fee: $10/doc, Check to "Secretary of State" 

http://www.maine.gov/sos/cec/notary/apostilles.html


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Maryland 

Division of Vital Records (updated 3/12) 

6550 Reisterstown Road 

Reisterstown Road Plaza 

Baltimore, MD 21215 

410-764-3038 or 800-832-3277 

Fee: $24/doc, Check to "Division of Vital Records" 

http://dhmh.maryland.gov 


Maryland Marriage Records can be obtained from the 

Maryland Archives: 410-260-6400 or 410-222-1397 

http://www.msa.md.gov/ 

email: ref@mdsa.net


DOCUMENTS OTHER THAN VITAL RECORDS MUST BE COUNTY AUTHENTICATED BEFORE GOING TO THE SECRETARY OF STATE Here's the Link to all the Circuit Courts in MD


Secretary of State (updated 6/10) 

16 Francis Street 

Jeffrey Building, 1st Floor 

Annapolis, MD 21401 

Hours: 8:30am-4:30pm 

410-974-5521 ext 0 

Fee: $5/doc, Check to "Secretary of State" 

http://www.sos.state.md.us/Certifications/Certifications.aspx


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Massachusetts 

Massachusetts Registry of Vital Records and Statistics (current 7/08) 

150 Mt. Vernon Street, 1st floor 

Dorchester, MA 02125-3105 

617-740-2600 

Fee: $18/doc in person, $28/doc via mail
$37/doc for 2 week processing, Check to "Commonwealth of MA"

$44/ doc if using a credit card 

http://www.mass.gov/dph/bhsre/rvr/feeincrease.htm


Secretary of the Commonwealth (current 10/11) 

Commissions Office 

One Ashburton Place Room 1719 

Boston, MA 02108 

617-727-2836 

Fee: $6/doc, Check to "Commonwealth of MA" 

http://www.sec.state.ma.us/pre/precom/comidx.htm

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Michigan 

Michigan Vital Records (current 1/12) 

201 Townsend Street
Capitol View Building, 3rd Floor 

Lansing, MI 48913 

517-335-8656/8666 

Fee: $26 for the first copy, $12 for extra copies
$10 each for RUSH 

Turnaround time is usually 5 weeks. RUSH is 3 weeks. 

Check to "State of Michigan" 

http://www.michigan.gov/mdch/0,1607,7-132-4645_4702---,00.html


Michigan Department of State: (current 1/12) 

Office of the Great Seal 

7064 Crowner Blvd. 

Lansing, MI 48918 

517-373-2531 

You must include a prepaid envelope, showing yourself as the sender, to use this service 

Turnaround time is 1-2 weeks 

Fee: $1/doc, Check to "State of Michigan" 

http://www.michigan.gov/sos

If you would you like an Adoptive Daddy to notarize your documents or State Seal them,
call traveling notary James Nelson @ 734-320-4795 or james.nelson6@att.net 


If you would you like an Adoptive Mommy to notarize your documents or State Seal them, call traveling notary Theresa Light @ 734-732-6238 or tlight110@comcast.net


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Minnesota 

Minnesota Department of Health (updated 7/08) 

Attention: Office of the State Registrar/ Birth Certificates
P.O. Box 64882
St. Paul, Minnesota 55164-0882 

651-201-5970 

Fee: $16/doc Check to "Minnesota Department of Health" 

$5 extra handling fee for charge card 

http://www.health.state.mn.us 


MN Secretary of State - Certification (current 1/11) 

Retirement Systems of Minnesota 

Building 60 Empire Dr, Suite 100 

St. Paul, MN 55103-2141 

651-296-2803 or 877-551-6767 Fax: 651-297-5844 

Fee: $5/doc, Check to "Secretary of State" 

http://www.sos.state.mn.us/

Would you like an Adoptive Mommy to hand-carry your documents through the Minnesota Secretary of State?
Contact Terry at 612-210-3423.


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Mississippi 

Mississippi Vital Records (updated 7/08) 

571 Stadium Dr. 

PO Box 1700 

Jackson, MS 39215 

(601) 576-7960 Fax: (601) 576-7505 

Fee: $15 for the 1st copy, $5 each additional 

http://www.msdh.state.ms.us/phs/index.htm


Secretary of State (updated 7/08) 

ATTN: Authentications 

700 North Street 

Jackson, MS 39202 

Toll Free: 800.256.3494 

601.359.1615 Fax: 601.359.1607 

Fee: $2/doc, check to "Secretary of State" 

http://www.sos.state.ms.us/


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Missouri 

Missouri Department of Health and Senior Services (updated 7/08)
Bureau of Vital Records
430 Wildwood
PO Box 570 

Jefferson City, MO 65102 

573-751-6387 573-751-6400 will give a recorded message 

Fee: $15/doc for birth or marriage certificates
Make check to " Missouri Department of Health and Senior Services"
http://www.dhss.mo.gov/BirthAndDeathRecords/index.html 

You get your marriage certificate from the Recorder of Deeds in the county where the license was issued.


Secretary of State (updated 7/11) 

Commission Division
600 W. Main, Room 322
Jefferson City, MO 65101 

573-751-2336 

Fee: $10/doc, Check to "State Director of Revenue" 

http://www.sos.mo.gov/business/commissions/certify.asp

Missouri requires a cover letter stating complete name and address, the country the
family is adopting from, gender of child adopting (if known) and number of children adopting.
The cost is $10 per document, but each family only has to pay a maximum of $100 - after that,
verifications are free.

 Back to The List of States

Montana 

Office of Vital Records (updated 7/08)
Department of Public Health and Human Services
111 North Sanders, Room 209 

Helena, MT 59604 

406-444-4228 

Fee: $12/birth certificate for 1st copy, $5 each additional copy 

http://www.dphhs.state.mt.us or http://virtual.state.mt.us/dph_l2.htm


Secretary of State (updated 5/11) 

Notary Division
1236 6th Avenue 

Helena, MT 59620 

406-444-1877 Fax: 406-444-4263 

Fee: $10/doc 

http://sos.mt.gov/notary/Certifications/index.asp

Montana requires that you use their form: http://sos.mt.gov/notary/assets/forms/Certification_Request.pdf

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Nebraska
Vital Records/Records Management (updated 7/08) 

Health and Human Services System 

301 Centennial Mall South 

Lincoln, NE 68509 

402-471-2871 

Fee: $12 for birth certificates, $11 for marriage, death or divorce decrees
Email : Vitalrecords@dhhs.ne.gov
http://www.hhs.state.ne.us/ced/cedindex.htm
 


NE Secretary of State (updated 7/08) 

Notary Division
State Capitol Building, Room 1301
1445 K Street
Lincoln, NE 68508
402-471-2558
Fax: 402-471-4429
Fee: $10/doc, check to "Secretary of State"
http://www.sos.state.ne.us/business/notary/not_auth.html

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Nevada 

Office of Vital Records and Statistics (updated 7/08) 

4150 Technology Way, Suite 104 

Carson City, NV 89706 

775-684-4242 Fax: 775-684-4156 

Fee: $13 per birth certificate, $10 per marriage certificate 

http://health2k.state.nv.us/forms/formindex.htm 


Secretary of State (current 12/10) 

101 N. Carson St., Suite 3 

Carson City, NV 89701 

775-684-5708 Fax: 775-684-5725 

Fee: $20/doc, Check to "Secretary of State" 

Turnaround time is 5-10 days! I've been told if you show up in person, they'll expedite your dossier within 4 hours for an extra $125 

http://www.sos.state.nv.us/ 

You must also use their form: http://www.sos.state.nv.us/business/apostille/pdf/ApostilleOrderForm.pdf


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New Hampshire
NH Department of State (updated 5/12)
Division of Vital Records Administration
Registration/Certification
71 South Fruit Street
Concord, NH 03301-2410
603-271-4654
Fee: $15/doc, 1st copy; $10/doc for each additional copy
check to "New Hampshire Vital Records"
http://www.sos.nh.gov/vitalrecords/ELIGIBILITY.html


In your cover letter to Vital Records, let them know you are adopting
internationally. They will need to notarize your Vital Record in order
for the Secretary of State to put their seal on it.

New Hampshire Dept. of State (current 5/12)
107 N. Main St.
Concord, NH 03301
603-271-3242
Fee: $10/doc, check made payable to "State of New Hampshire"
http://www.sos.nh.gov/certific.htm



New Jersey
NJ Department of Health & Senior Services (updated 07/08)
Bureau of Vital Statistics
140 East Front Street
Trenton, NJ 08625 
609-292-4087 FAX: 609-392-4292 
Fee: $25/each doc 
BE SURE TO TELL THEM YOU NEED THE LONG FORM 

NOTE: New Jersey requires you to get marriage and birth records from Vital Records or they will NOT State Seal them 

Secretary of State of New Jersey (updated 12/10) 
Division of Revenue
Attn: Notary Unit
33 West State Street, 5th Floor 
Trenton, NJ 08608-1001 
Hours: 8:30AM-4:45 PM 
For questions about NJ notarizations: 1-609-633-8258/9
Instead of the usual $25 per document, the fee is now $5 per document for adoption. The turnaround time is anywhere from 3-7 business days. Instead of the usual $40 per document for expedited service, the fee is now $20 per document for adoption. The turnaround time is 8 1/2 business hours, if you use a courier. 3 business days if you use FedEx. Check to "The Treasurer, State of New Jersey" http://www.nj.gov/treasury/revenue/dcr/programs/apostilles.htm

New Mexico 
New Mexico Vital Records and Health Statistics (current 8/08) 
1105 St. Francis Drive 
Santa Fe, NM 87502 
505-827-0121 
Fee: $10/doc, check to "New Mexico Vital Records" 

Marriage Records are to be ordered from the County Clerks 

New Mexico Secretary of State (updated 2/11) 
325 Don Gaspar Avenue, Suite 300 
Santa Fe, NM 87503 
800-477-3632 505-827-3600 Fax: 505-827-3634 
Fee: $3/doc, Check to "Secretary of State" 
All orders processed within 24 hours 


New York Vital Records Section (updated 8/08) 
NY Department of Health Attn: Certification Unit 
800 N. Pearl Street 
Manands, NY 12204 
518-474-3075 
Fee: $30/doc for regular (6-8 weeks) processing or $45 each for RUSH (2-3 week) processing 
Check to "NY State Department of Health"

- or - 

For New York City: (updated 8/08) 
Bureau of Vital Records 
Department of Health of New York City 
125 Worth Street, CN 4, Room 133 
New York, NY 10013
 212-788-4521, 4522 and 4523 Fax: 1-800-908-9146 
Fee: $15 per Birth Certificate per certified copy 
Money Order to "New York City Department of Health" 
Ask For "Vault Copy Long Form with Letter of Exemplification" 

Marriage Certificates (updated 8/08) 
All marriage certificates, except for the 5 NYC boroughs, are available through NY State Vital Records Office. All marriage certificates for any of the 5 NYC boroughs are available through the NYC Clerk's Office: 
City Clerk's Office Municipal Building 
1 Centre Street, Room 252 
New York, NY 10007 
(212) 669-2400 or (212) 669-8090 
8:30 AM to 4:00 PM 6 weeks service by mail, Same day service in person Website:http://www.cityclerk.nyc.gov/html/home/home.shtml 
MONEY ORDER ONLY to "The City Clerk of NY" 
Fee: $35 per certified copy for 1st copy, $30 for each additional copy
Ask For "Long Form Copy with Live Signature" for use for foreign adoption. 

If you would like expedited service for NYC vital records or for document certification or authentication in NYC, please contact Ms. Patti Urban and Mr. Chris Moore at http://www.Legal-Eaze.com. E-mail them for info at NYOffice@Legal-Eaze.com. 

NOTARIZED DOCUMENTS AND NY CITY VITAL RECORDS MUST BE COUNTY AUTHENTICATED BEFORE GOING TO THE SECRETARY OF STATE. Here is a List of all the County Clerks in New York

Secretary of State (current 8/08) 
Certification Unit 
123 William Street, 19th Floor 
New York, NY 10038 
212-417-5684 
Fee: $10/doc, check or MONEY ORDER to "Secretary of State" 
Note: All NY documents can be processed through the NYC SOS office. 

-or- 

State Records Unit (updated 7/13) 
Department of State 
One Commerce Plaza 
99 Washington Ave, 6th Floor 
Albany, NY 12231 
518-474-8642 
Fee: $10/doc, check or MONEY ORDER to "Secretary of State" 


North Carolina Vital Records Section (updated 9/08) 
1903 Mail Service Center 
Raleigh, NC 27699-1903 
919-733-3526/3000
 Fee: $15/1st copy, $5/each addt'l 

Note: Notarized Documents must have embossed seal with County and State on seal - some notaries have incorrect seal 

NC Secretary of State (current 12/10) 
Authentication Division 
2 S. Salisbury Street 
1st Floor - ORB 
Raleigh, NC 27601-2903 
919-807-2140 or 919-807-2131 
Fee $10/doc, check to "Secretary of State" 


North Dakota Division of Vital Records (current 5/11) 
State Capitol 
600 East Boulevard Avenue, Dept 301 
Bismarck, ND 58505 
701-328-2360 Fax: 701-328-1850 
Fee: Birth Cert: $7 for 1st cy, $4 for additional cys of same record 
Marriage Cert: $5 for 1st cy, $2 for additional cys of same record 
Check to "Vital Records" 

Secretary of State (updated 9/08) 
600 E. Blvd Ave, Dept 108 
Bismarck, ND 58505-0500 
701-328-2900 Fax: 701-328-1690 
Fee: $10/document, check to "Secretary of State" 


Ohio
Division of Vital Statistics (updated 9/08) 
Department of Health 
225 Neilston Street 
Columbus, OH 43215-0098 
614-466-2531 
Fee: $16.50/doc 
Note: You can also get a certified copy from your county health dept 

DOCUMENTS OTHER THAN VITAL RECORDS MUST BE COUNTY AUTHENTICATED BEFORE GOING TO THE SECRETARY OF STATE UNLESS THEY WERE NOTARIZED BY AN ATTORNEY. Here is a list of the County Clerks in Ohio

Secretary of State (updated 2/12) 
180 East Broad Street, Suite 103 
Columbus, OH 43215 
Phone: 614-728-9200 
Fee: $5/doc, Check to "Ohio Secretary of State" 

If you would like a courier to take your documents in to the OH Sec of State contact Pam Hook at PamBR3@aol.com or Darlene Watkins at dd_watkins1@msn.com Darlene is also a traveling notary.

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Oklahoma 

BIRTH RECORDS: Vital Records Service (updated 9/08) 

Oklahoma Department of Health 

1000 NE 10th Street 

Oklahoma City, OK 73117 

405-271-4040 

$15/doc, CHECK OR MONEY ORDER to "Vital Records Service" 

AskVR@health.ok.gov http://www.health.state.ok.us

MARRIAGE & DIVORCE CERTIFICATES: Oklahoma County Official Contact Information


Oklahoma Secretary of State (updated 1/10) 

Certifications Office 

State Capital Building 

2300 N. Lincoln Blvd., Room 101 

Oklahoma City, OK 73105 

405-521-3911 

$20/doc for State Seals for Non-Hague country use 

$10/doc for Apostilles for Adoption in Hague countries 

$25/doc for Apostilles for any use other than adoption, 

CASHIERS CHECK OR MONEY ORDER to "Secretary of State" 

http://www.sos.state.ok.us


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Oregon 

Oregon Vital Records (updated 10/08) 

Office address: 800 NE Oregon St. #205 Portland OR 97232 

Mailing address: PO Box 14050 Portland OR 97293 

971-673-1190 Fax: (503) 234-8417 

$20/1st doc, $15/ea. addt'l. Expedite with Cred Card, next day, addt'l $32.50 

Make Cashiers check out to Oregon Health Division http://www.dhs.state.or.us/publichealth/chs/certif/certfaqs.cfm 


Secretary of State (updated 10/08) 

Corporation Division, Notary Public Section 

255 Capitol St, NE; Suite 151 

Salem, OR 97310-1327 

503-986-2593 

Fee: $10/doc 

e-mail: oregon.notary@state.or.us
http://www.filinginoregon.com/notary/howtoauth.htm


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Pennsylvania 

Division of Vital Records (updated 10/08) 

Department of Health Central Building 

101 South Mercer Street, Room 401 

PO Box 1528 

New Castle, PA 16101 

724-656-3100 or 724-656-3143 

Fee: $10 per document, check to "Vital Records" 

Normal processing time - 6 weeks from date check is cashed 

http://www.health.state.pa.us 


PA child abuse clearances and criminal checks forms: http://www.dpw.state.pa.us 


Department of State (updated 10/08) 

210 North Office Bldg. 

Harrisburg, PA 17120 

717-787-5280 

Fee: $15/doc, Check to "Commonwealth of Pennsylvania" 

Pennsylvania will not accept raised notary seals - all notaries
must notarize using a rubber stamp (it's okay to use both, but not raised seals only). http://www.dos.state.pa.us/dos/site/default.asp


If you would like a courier to take your documents in to the PA Sec of State contact Pat Steele at acornacres@pa.net or http://paperchasing4u.tripod.com/courier 


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Puerto Rico 

Demographic Registry (updated 10/08) 

Department of Health Puerto Rico 

PO Box 11854 Fernandez Juncos Station 

San Juan, PR 00910 

787-767-9120 

Fee: $5 per copy of Birth, Death, Marriage or Divorce certificate
Money order should be made payable to "Secretary of the Treasury." Personal checks are not accepted. All applications must be accompanied by a photocopy of a recent, valid IDENTIFICATION OF APPLICANT.
http://www.salud.gov.pr/


Puerto Rico Department of State (updated 10/08)
Certifications and Regulations Division
PO Box 9023271
San Juan, PR 00902-3271 

Attn: Elba Torres
787-722-2121 787-725-7303 

Fee: $3/doc, MONEY ORDER ONLY to "Secretary of the Treasury Department" http://www.estado.gobierno.pr/ http://www.estado.gobierno.pr/correo.htm 


When sending documents by UPS, must delete P.O. Box and add: "San Francisco and corner w/San Jose St." 


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Rhode Island 

Division of Vital Records (updated 10/08) 

Department of Health 

3 Capitol Hill, Room 101 

Providence, RI 02908-5097 

401-222-2812 

Office open: 8:30AM-4:00PM 

Fee: $20/doc, $15/additional copies (takes 4-6 weeks) RUSH: $27/doc (takes about 2 weeks) 

Check to "Rhode Island General Treasurer" 

http://www.health.state.ri.us/chic/vital/index.php 


Secretary of State (updated 10/08) 

Attn: Notary Division 

148 W. River Street 

Providence, RI 02904-2615 

401-222-1487 401-222-3040 

Fee: $5/doc, Check to "Secretary of State" 

http://www.state.ri.us/


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South Carolina 

SC DHEC, Office of Vital Records (updated 10/08) 

2600 Bull Street 

Columbia, SC 29201 

803-898-3630 or 3631 

Fee: $12/doc, $3 each additional copy. (2-4 weeks processing) 

Check to "Vital Records" 

Expedited Service: $5/document (3-5 business days) 

http://www.scdhec.net/administration/vr/


Secretary of State (updated 10/08) 

Edgar Brown Building 

1205 Pendleton Street, Suite 525
Columbia, SC 29205 

803-734-2512 or 2119 

Fee: $2/doc, Check to "Secretary of State" 

http://www.scsos.com/


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South Dakota 

Vital Records (updated 10/08) 

South Dakota Department of Health 

600 East Capitol Avenue 

Pierre, SD 57501-2536 

605-773-3361 

Fee: $10/doc, Check to "South Dakota Department of Health" 

http://doh.sd.gov/ 


Secretary of State (updated 07/13) 

Attn: Notary Division 

500 East Capitol Avenue, Suite 204 

Pierre, SD 57501 

605-773-3539 Fax: 605-773-6580 

Fee: $5/doc, Check to "Secretary of State" 

http://www.sdsos.gov


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Tennessee Vital Records (updated 2/13) 

421 5th Avenue North, 1st Floor 

Central Services Building 

Nashville, TN 37243 

615-741-1763 Fax: 615-741-9860 

Fee: $15 for 1st copy, $5 for each additional copy 

Check to "Tennessee Vital Records" 

http://health.state.tn.us/vr/


DOCUMENTS OTHER THAN VITAL RECORDS MUST BE COUNTY AUTHENTICATED BEFORE GOING TO THE SECRETARY OF STATE - Here is a list of the County Clerks in Tennessee (look under Tennessee County Home Pages)


Secretary of State (updated 01/12) 

Attn: ATS Unit 

312 Rosa L. Parks Avenue 

Sixth Floor, William R. Snodgrass Tower 

Nashville, TN 37243 

615-741-0536  Fax: 615-741-7310 

Fee: $2/doc, Check to "Secretary of State" 

http://www.state.tn.us/sos/


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Texas 

Bureau of Vital Statistics (updated 10/08) 

Department of Health
1100 West 49th Street 

Austin, TX 78756 

512-458-7111 or 888-963-7111 

Fee: $22/birth certificate, check to "Bureau of Vital Statistics" 

http://www.dshs.state.tx.us/VS/ 


NOTE: Texas requires you to get birth certificates from Vital Records or they will NOT State Seal them Marriage records are obtained from the County Clerk


Secretary of State (updated 01/12) 

Authentications Unit 

1019 Brazos, Room B-13 

Austin, Texas 78701 

512-463-5705 

Fee: For Adoption Only: $10/doc, maximum amount $100 per child. Check to "Secretary of State"
Form 2103 must be completed and submitted by family. 

http://www.sos.state.tx.us 

All other documents documents are $15 each.

Texas no longer allows adoption agencies to send requests for certifications or apostilles. Requests and payments must come directly from the adopting parents. 


If you would like a courier to take your documents in to the TX Sec of State contact Alexa Hinda at alexa@paperchasing.com
or http://paperchasing.com/


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Utah 

Office of Vital Records (updated 8/09) 

Department of Health 

Martha Hughes Cannon Health Building

288 North 1460 West 

Salt Lake City, UT 84116
801-538-6105, 6380, 6843 

Fee: births are $18.00, additional copies are $8.00
deaths are $16.00
marriage and divorce abstracts are $16.00 

Email Address: vrequest@utah.gov
http://health.utah.gov/vitalrecords/


Utah Authentication Office (updated 3/12) 

Utah State Capitol 

Suite 220 

SLC, UT 84114 

attn: Spencer 

801-538-1041 Fax: 801-538-1165

Fee: $15 per document (3-5 business days) 

$40 per document (next business day) 

$65 per document (same day service) 

Checks to "STATE OF UTAH" 

http://www.authentications.utah.gov/ 

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Vermont 

Vital Records Section (updated 10/08) 

Department of Health 

Box 70 

80 Main Street 

Burlington, VT 05402 

802-863-7275 

Fee: $10/document, check to "Vermont Department of Health" 

EMAIL: bgs-referenceandresearch@state.vt.us http://healthvermont.gov/research/records/vital_records.aspx 


For Vermont, if the marriage or birth certificates are dated before 5 years they are archived. You would have to call a different number to get copies: 


Vermont State Archives & Records Administration (updated 10/08)

1078 US Route 2, Middlesex 

Montpelier. VT 05633-7701 

802-828-3286 Fax: 802-828-3710 

Fee: $10/document 

http://vermont-archives.org/research/vitals/ 


Office of the Secretary of State (updated 2/10)

1078 US Route 2 - Middlesex 

Montpelier, VT 05633-7701 

Attn: Kathy Watters (802) 828-3287 

Fee: $2/doc 

EMAIL: kwatters@sec.state.vt.us 

http://vermont-archives.org/notary/guide/Notary5.htm

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Virginia 

VDH, Office of Vital Records and Health Statistics (updated 10/08)
Office Address: 
2001 Maywill Street; Richmond, VA 23230 

Mailing Address: PO Box 1000; Richmond, VA 23218-1000 

804-662-6200 

Fee: $12/doc Check to "State Health Department" 

http://www.vdh.state.va.us/ 

If you get your marriage certificate from the County Clerk instead of the Vital Records office,
you must have the record triple sealed - two seals from the Clerk of the Court, and one seal
from the Judge of the Circuit Court - attached to your marriage certificate before you send it to
the Secretary of the Commonwealth.


Secretary of the Commonwealth (updated 10/08) 

1111 East Broad Street, 4th Floor
Richmond, VA 23219 

804-786-2441 

Fee: $10/doc, Check to "Secretary of the Commonwealth" 

http://www.commonwealth.virginia.gov/

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Virgin Islands 

U.S. Virgin Islands Department of Health (updated 10/08) 

Vital Statistics 

Knud Hansen Complex 

Charlotte Amalie 

St. Thomas, VI 00802 

340-774-9000 ext. 4685 or 4686 

Fee: $15/birth certificate, money order to "Department of Health" 


Clerk of the Territorial Court (updated 10/08) 

Family Division 

P.O. Box 70 Veterans Drive 

St. Thomas, VI 00804 

340-774-6680 

Fee: $10/doc 


U.S. Virgin Islands (updated 10/08) 

Office of the Lieutenant Governor 

Attn: Anna Lewis 

1131 King Street Suite 101 

Christiansted 

St. Croix, VI 00820 

340.773.6459 ext 3104
Fax: 340-774-6593 

Fee: $25.00/doc money order or check 

http://www.gov.vi/ 


-or-


Office of the Lieutenant Governor (updated 09/11) 

Ms. Kyshma Clarke 

18 Kongens Gade 

Charlotte Amalie 

St. Thomas VI. 00802 

340-774-2991 

$25.00 Fee per document - Money Order or check made payable to "Government of the Virgin Islands" http://ltg.gov.vi/ 

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Washington 

Center for Health Statistics (updated 9/08) 

Department of Health 

101 Israel Road SE 

Tumwater, WA 98501 

(360)236-4300

 Fee: $20/doc Check to "Department of Health
http://www.doh.wa.gov/EHSPHL/CHS/cert.htm 


Office of the Secretary of State (updated 01/12) 

Secretary of State Office 

Corporation Division-Apostille and Certificate Program 

801 Capitol Way South 

P.O. Box 40228 

Olympia, WA 98504-0228 

Telephone: (360) 725-0344 or (360) 725-0345 Fax: (360) 664-8781 

email: apostilles@secstate.wa.gov 

Fee: $15/doc, Check to "Office of the Secretary of State" 

http://www.secstate.wa.gov/corps/apostilles/


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West Virginia 

Vital Registration Office (updated 01/09) 

Room 165 

350 Capitol Street 

Charleston, WV 25301 

304-558-2931 Fax: 304-558-8001 

fee: $12/doc for birth & marriage certificates after 1964 

http://www.wvdhhr.org/bph/oehp/hsc/vr/birtcert.htm 


West Virginia Secretary Of State (updated 5/09) 

Building 1, Suite 157K 

1900 Kanawha Blvd.E
Charleston, WV 25305 

Attn: Sharon Huffman 

304.558.6000 

fee: $10 per doc/$5 for each additional doc w/same notary 

Mail to: Shuffman@wvsos.com 

http://www.wvsos.com/execrecords/other/authentication.htm 


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Wisconsin Vital Records (updated 10/08) 

1 West Wilson Street, Room 158 

Madison, WI 53702 

608-266-1374 

Fee: Birth Cert= $20/1st cy, $3 each addt'l 

Marriage Cert=$20/1st cy, $3 each addt'l 

http://www.dhfs.state.wi.us/vitalrecords/ 


Secretary of State (updated 10/08) 

Certification Desk 

30 W Mifflin St; 10th Floor 

Madison, WI 53703 

Phone: 608-266-5503 FAX: 608-267-6813 

FAX Contact: 608-266-1437 

Fee: $10/doc for regular service, $35 per doc for expedited, 

Check to "Secretary of State" 

http://www.sos.state.wi.us/apostilles.htm 

Check with the Secretary of State, I have been informed they prefer you fill out a "certificate request form" without sending in the original document  


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Wyoming 

Wyoming Vital Statistics Service (updated 10/08) 

2300 Capitol Avenue 

Cheyenne, WY 82002 

307-777-7591 

Fee: $13/doc, Cashier's Check or Money Order only 

For faster service and for the small fee of $33.50, you can fax all the pertinent info. 

Call: 307-635-4103 

http://wdhfs.state.wy.us/ 


Wyoming Secretary of State (updated 10/08) 

The Capitol Building
200 West 24th Street 

Cheyenne, WY 82002 

Phone: 307-777-5860 Fax: 307-777-7640 TTY: 307-777-5351 

Fee: $3/doc 

Email: agreen1@state.wy.us 

http://soswy.state.wy.us/AdminServices/AuthenticationOverview.aspx


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Born Overseas to American Parents 

Vital Records Section - Passport Office (current 07/13) 

1111 19th Street Suite 510 

Washington, DC 20522-1705 

202-955-0307 

Fee: $50/each Make check or money order out to: "Department of State" 

You can find instructions on line at: http://www.travel.state.gov/passport/get/first/first_825.html The birth certificate you need for adoption is called a "FS-240." As of January 2011, the State Department will no longer issue a DS-1350. They now issue a new and improved FS-240. 


WARNING! They can take 4-8 weeks to process your request! Once you get it, unless you are using this in a country that signed the Hague Agreement of 1961, it is ready to go to the Embassy. You do not need a State Seal or Federal Seal on this document. If you are using this in a country that requires Apostilles (like Russia or Kazakhstan) ask the Passport Office to Apostille the FS-240 when you order it.

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